Download the W-3 Form in 7shifts Payroll

The W-3 form (Transmittal of Wage and Tax Statements) is a summary report for employers. It compiles all employee W-2 forms and is submitted to the Social Security Administration (SSA). Think of it as a cover sheet for all your employee W-2s, reconciling the wage and tax information for the previous tax year. This article explains how to download your W-3 form using 7shifts Payroll.


⚠️ Important Notes:

  • 7shifts Payroll Required: Access to W-2 and W-3 forms is exclusively available for businesses using 7shifts Payroll. If you use a different payroll provider, please contact them for instructions on accessing your W-2 forms.
  • Canceled 7shifts Payroll Accounts: If you canceled your 7shifts Payroll account and switched to a new payroll provider before the end of the relevant tax year (e.g., before the end of 2024 for the 2024 tax year), you'll need to contact your new payroll provider to obtain your W-2 forms. 7shifts will not have access to generate these forms for you after you have transitioned to a new payroll provider.

Downloading the W-3 Form: 

  1. Log in to 7shifts: Access your 7shifts account through the web app.
  2. Navigate to Payroll: Click on Payroll in the main navigation menu.
  3. Go to Tax Filings: Select Tax and then scroll to Tax Filings.
  4. Download the W-3: Under Forms, locate the W-3 form. Click the download icon associated with the W-3 form to download it.

The downloaded W-3 form will include information for all employee W-2s, regardless of whether those W-2s were physically mailed or electronically submitted.

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Need a Single Employee W-2?

If you need to download an individual W-2 form for a specific employee, please refer to this separate guide: Employer Guide: Download Employee W-2s.

 

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