Paying Inactive Salaried Employees via 7shifts Payroll

Question: 

Can I continue to pay a salaried employee via 7shifts Payroll if they are deactivated/inactive? 

Answer: 

Yes, you can continue paying a deactivated/inactive salaried employee through 7shifts Payroll, provided their termination date is properly set in their 7shifts profile.

Inactive employees remain eligible for payroll until their termination date but will lose access to their 7shifts account.

Steps to Ensure Continued Payments to an Deactivated Salaried Employee:

1. Deactivate the Employee:

   • In the 7shifts web app, go to Team > open the employee’s profile > select the Employment tab > click Deactivate Employee.
     • For detailed steps, see this guide on deactivating an employee in 7shifts.
   • Once deactivated, the employee will no longer have access to their 7shifts account.

2. Set Termination Date:

   • In the deactivation modal, assign a Termination Date for the employee.
   • Example: If the employee’s last working day is January 2nd but they should remain on payroll until January 30th, set the termination date to January 30th.
   • This ensures the employee continues to appear in payroll during the specified period.
     
     
     
3. Process Payroll as Usual:
   • Deactivated employees will automatically appear in payroll until their termination date.
   • You can process salary payments as usual without granting the employee account access.

Example Scenario:

• Inactive Date: January 2nd (employee is marked inactive in 7shifts).
• Termination Date: January 30th (employee remains eligible for payroll until this date).
• Payroll Action: The employee will receive salary payments through payroll until January 30th but cannot log into 7shifts.