How to process payroll with paper checks

7shifts Payroll allows you to process payroll using paper checks when you miss submission deadlines or when employees prefer manual payment. This method ensures employees are paid on time while 7shifts Payroll continues to handle tax calculations and collections automatically.

Things to know

• Paper checks can be used if you miss the electronic submission deadline for a payroll run.
• 7shifts Payroll handles tax obligations for manual payments by automatically debiting the required tax amounts from your business bank account via ACH.
• Employees may prefer paper checks and select this as their payment option over ACH in their employee profile.
• You must use a secure printer and check stock that complies with banking standards to print paper checks.

Process payroll with paper checks

Use these steps to switch your payment method to paper checks and generate the check files for your employees.

1. Navigate to the 7shifts Payroll dashboard.
2. Select the Pay Period you need to process.

3. Click Run Payroll if you have not started a draft, or click the three dots next to an existing draft and select Update overdue payroll option.

   

4. Select Paper Checks as the payment method.
5. Verify that all employee hours and pay details for the selected pay period are accurate.
6. Submit the payroll run.

7. Click the download option that appears on the Payroll Dashboard once the status changes to Pending.

   

8. Print the downloaded file using your secure check stock.
9. Distribute the printed checks to employees in person or by mail.