Edit Employee Availability

Updated August 27, 2024 15:56

Keeping employee availability up to date is essential for effective scheduling and avoiding conflicts. In 7shifts, editing availability allows managers to make necessary adjustments to their availability, ensuring that schedules remain accurate and accommodating.

This article will provide you with the steps to edit availability in 7shifts.

⚠️ Managers/Assistant Managers require permission: Can manage other employee's availability.

⚠️ Managers/Assistant Managers can edit availabilities for Employees that share the same Location settings, and of a lower user-level type.

Use the tabs to change your viewing preferences through the mobile or web app:

Go to 'Availability' in the More menu:
Tap on the 'Approved' tab:
Tap on a user's availability.
Tap the three dots at the top right of the screen:
Select Edit (or, delete the availability altogether):
Select the availability type (temporary or recurring), and start/end date:
If the user has an existing recurring availability for the same dates, we'll let you know:
Next, click on the specific day of the week to adjust the status (available or not available), full day availability, and any comments:
When toggling off the Full Day slider, you can customize your "not available from/to" hours:
Be sure to hit Save to complete these changes!

Log in to the web app as an Admin or Manager.
Head to Schedule > Availability.
Click on the pencil icon .
Make any necessary adjustments to their availability.

Your options are:
- All day + Available - Choose this option if they are available at any time
- Available - Choose this option to set the time of day they are available
- All day + Not available - Choose this option if they are not available at any time
- Not available - Choose this option to set the time of day they are not available
When unchecking All day, you can customize your "not available from/to" hours:
You must select a reason from the dropdown menu for the days they have limited availability.
Click Save to complete these changes.

Add Employee Availability