How to approve time punches in Time Clocking
Approving punches in 7shifts is essential for accurate labor data. Only approved punches are reflected in labor reports (e.g., Actual Labor Costs and the Worked Hours & Wages report), so it's important to review and approve punches regularly. All punches must be approved at the time of closing a timesheet.
Things to know
Important: Managers and Assistant Managers require the "Can manage time punches" permission to approve punches, and must be assigned to the location.
- Punches can only be approved in 7shifts if your location uses 7punches for time clocking. If your team punches in through the POS, punches are automatically approved in 7shifts via the integration.
- The Approve All button only approves punches on the page you're currently viewing. Navigate to other pages to approve remaining punches.
- Before exporting labor data for payroll, confirm there are no disputed punches that may have reset since close.
- If an employee disputes a punch, it resets the employer approval status back to unapproved, even if the pay period is already closed. Unapproved punches are excluded from the Worked Hours & Wages report. Check for disputed punches and re-approve as needed before running payroll.
Approve time punches
You can approve punches using either the web or mobile app. Switch between the mobile and web tabs to learn how to approve punches on each platform.
- Log in to the mobile app, tap the More menu ☰ in the bottom right corner, then select Time Clocking.
- Use the filters to narrow down your results. Switch between the Unapproved and Approved tabs to view punch status:
- Tap the blue location icon to switch between locations:
- Tap the calendar icon to view today's punches:
- Tap a punch to open it:
- Tap the more options icon, then select Approve:
- Log in to the web app, then select Time Clocking in the left navigation bar.
- Select Review next to the appropriate pay period:
- Use the filters and sort options to narrow down your results:
- Review, edit, or approve individual punches, or select Approve All to approve all punches on the current page: