How to View Your Paystub with 7shifts Payroll

Ann Le

Updated June 16, 2025 21:00

This article explains how to download and understand your paystubs if your employer uses 7shifts Payroll. You can view your paystubs using either the 7shifts web app or the mobile app.

⚠️ Important Considerations:

7shifts Payroll Only: You can only access paystubs through 7shifts if your employer uses 7shifts Payroll. If they use a different payroll system, your paystubs will be provided by that system.
Pay Management/Paystubs Tab Missing: If you don't see the "Pay Management" or "Paystubs" tab, your employer likely uses a different payroll provider. Contact your employer to confirm their payroll provider.
Deactivated Users: If your 7shifts account is deactivated (e.g., you are no longer employed), you can only access your historical paystubs through the 7shifts mobile app.

Access Your Paystub

Use the tabs below to view instructions for accessing your paystubs via mobile or web:

Accessing Paystubs on 7shifts mobile:

Log in to the 7shifts mobile app.
Tap the menu icon and navigate to 'Pay Management'.
In the 'Pay stubs' tab, choose the pay period for the paystub you want to view or download.

Accessing Paystubs on 7shifts web:

⚠️ Reminder: If your 7shifts profile is deactivated, you must access your paystub via the 7shifts mobile app.

Log into the web app.
Click on your profile icon (top right corner.
On the 'My Account' page, select the 'Paystubs' tab:
Click Download to export and your paystub onto your local device.

Format: Your downloaded paystub will contain all the necessary details for your records.

Understand Your 7shifts Paystub

Your paystub includes important details about your earnings, taxes, and any reimbursements or deductions. This guide breaks down the most common line items you may see and where those numbers are coming from.

Gross Earnings

These are your total earning before taxes or deductions. Each line shows how you were paid and for how many hours.

Where these numbers come from:
Hours and pay rates are pulled from your time punches, schedule, or added by your employer when processing payroll. Tip data is typically pulled in from your POS system, if integrated.

Item	What it means
Regular Hours	Your base pay for standard hours worked.
Overtime	Hours worked beyond 40 in a week, usually paid at 1.5× your regular rate.
Paid Time Off (PTO)	Paid vacation hours you've used.
Sick Pay	Paid sick time taken.
Holiday Pay	Hours paid for holidays (whether worked or not, depending on your employer’s policy).
Paycheck Tips	Tips collected through your POS system and paid out via payroll.
Cash Tips	Tips paid to you directly and reported for tax purposes.

Taxes Withheld

This section shows taxes that were taken out of your paycheck.

Where these numbers come from:
The taxes withheld depend on your location, filings status, and any exemptions you've claimed.

Item	What it means
Federal Taxes (FICA & Medicare)	Required contributions to Social Security and Medicare.
State/Local Taxes	Withholding based on your work location and state tax laws.

Reimbursements

Reimbursements are non-taxable amounts paid back to you for work-related expenses (like mileage or supplies).

Item	What it means
Reimbursement	A repayment for a submitted expense.
Total – Other Reimbursements	Sum of all reimbursed items in the pay period.

Pay Summary

In the right panel, you'll find the overall breakdown of your pay period:

Pay Period: Dates the paystub covers.
Total Hours: All hours worked, including regular, overtime, and PTO.
Time-off Balances: Remaining PTO and sick leave.
Gross Earnings: Total earned before taxes.
Taxes Withheld: Combined total of all taxes taken out.
Net Pay: What you take home after taxes.
Year-to-Date (YTD): Your totals for the year so far.