Employee approval of time punches (for admins & managers)

Employee approval of time punches lets employees in 7shifts confirm their worked hours or flag punches that need a second look before payroll runs.

Things to know

• When an employee disputes a punch, it resets the employer approval status back to unapproved, even if the pay period is already closed.
• Unapproved punches are excluded from the Worked Hours & Wages report. Review and re-approve any disputed punches before exporting labor data for payroll.
• The status of a punch won't prevent you from running payroll or approving punches, but it does indicate the punch may affect the accuracy of an employee's worked hours.
• Employee approval of time punches is only managed on the web app.

Enable employee approval of time punches

1. Log in as an Admin.
2. In the left navigation bar, go to Time Clocking > Settings.
3. Enable Employee Timesheet Access.
4. Enable Employee approval of time punches:
   
5. (Optional) Enable Send punch edit alerts to employees.
6. Select Save.

Review a punch

1. Log in as an Admin or Manager/Assistant Manager with the Can manage time punches permission.
2. In the left navigation bar, go to Time Clocking.
3. Select Review next to a pay period.

4. In the Punches waiting for approval section, review the punch statuses:

   — no response from the employee about this punch.
   — the employee confirms this punch is correct.
   — the employee disputes the accuracy of this punch and requests a review.

   

5. Hover over the status icon to see any notes left by the employee:
   
6. Select the pencil icon next to a punch to open the Punch Overview and see more details:
   
7. Make any edits to the punch, then select Save.
8. The employee receives a notification that a punch has been edited and needs their review. The employee can approve the edits or dispute them again — you can repeat these steps to address any follow-up disputes.
   
   

Employee approval of time punches in reports

Punch approval activity appears automatically in the Punch Audit Report for Admins and Managers/Assistant Managers with the Can manage time punches permission. The report shows any punch that has been disputed or approved:

(select the image to expand it)

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