Employee Approval of Time Punches for Admins & Managers

Once Employee Approval of Time Punches is enabled in your 7shifts Account, Employees can attest their final working hours and flag any punches that require a secondary review. 

⚠️ Prerequisites
⚠️ Employee Approval of Time Punches is only managed on the web app.
⚠️ Managers and Assistant Managers require permission: Can manage time punches.
SKIP AHEAD TO:
Enable Employee Approval of Time Punches
Review a punch
Employee Approval of Time Punches in Reports

Enable Employee Approval of Time Punches

  1. Login as an Admin.

  2. In the left navigation bar, head to Time Clocking Settings:



  3. Enable Employee Timesheet Access:


  4. Enable Employee approval of time punches:

  5. (optional) Enable Send punch edit alerts to employees and/or Send end-of-pay period reminders to employees.

  6. Be sure to hit Save!

Review a Punch

  1. Login as an Admin or Manager/Assistant Manager with permissions.

  2. In the left navigation bar, head to Time Clocking.

  3. Click Review next to a pay period:



  4. Review section Punches waiting for approval and note the different punch statuses:

    ⚠️ The status of a punch will not prevent you from running payroll or approving punches. However, the status of a punch is an indication that the punch may affect the accuracy of an employee's worked hours, which can impact payroll calculations.  

    Screenshot 2024-02-06 at 11.24.50 AM.png- no response from the Employee about this punch.
    Screenshot 2024-02-06 at 11.25.07 AM.png- the Employee approves that this punch is correct.
    Screenshot 2024-02-06 at 11.25.19 AM.png- the Employee disapproves of the accuracy of this punch and requests a review.

     

  5. Hover over the status icon to reveal any notes left by the Employee:



  6. Click on the pencil icon Screen_Shot_2022-10-28_at_9.54.21_PM.png next to a punch to open the Punch Overview and reveal more details about this punch:

    Screenshot_2023-05-08_at_10.52.33_AM.png

  7. Make any necessary edits to the punch, and hit Save:



  8. From here, the Employee will receive a notification that a punch has been edited and requires their review. The Employee can either approve your new edits or dispute them again (for which you can repeat these same steps to review the dispute).

    Screenshot_2023-05-05_at_4.29.32_PM.png

Employee Approval of Time Punches in Reports

When you're ready to review all Employee Approval of Time Punches, it will automatically appear for Admins and Managers/Assistant Managers (with permissions) in the Punch Audit Report. We'll let you know any time a punch is disputed or approved:

(click on the image to expand it)

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