UKG Pro Time and Attendance Export

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If you're using 7punches for time-clocking, or have a POS integration that includes labor, you can export your worked hours in a UKG-ready format. This integration allows you to share your employee's shift details with your UKG payroll. The employee's shift details include: 

  • The employee's information
  • The location the employee has worked
  • The role in which the employee has worked
  • The hours the employee has worked
SKIP AHEAD TO:
Activating the UKG Pro Time and Attendance Export
Preparing your Export File
⚠️ Access to this feature may require an upgrade from your current plan.
⚠️ To access the export, you must use 7punches or have a POS integration that includes labor data.


Activating the UKG Pro Time & Attendance Export

To enable the feature, you'll need to do the following:

1. In the left navigation bar, head to Apps & Integrations:

2. Search and select UKG Pro Time and Attendance from the list:
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3. Once you have added UKG Pro Time and Attendance to your account, you will need to enable and customize some of the individual features of the Export. 

Click on Complete Set Up to finish setting up the Export.

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4. Alternatively, you can always find these settings under Apps & Integrations > My Integrations > UKG Pro Time and Attendance and click on Settings.

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5. Complete your Payroll Mappings:

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6. Map your Employees between 7shifts and UKG Pro by updating the Employee IDs/File Numbers for your staff. This is required in order to match your Employees in 7shifts to their UKG Pro ID numbers, and have those included in the CSV.

To get started, click on Edit Employee IDs:

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7. Enter the Employee's File Number next to their name.

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8.
Be sure to hit Save at the bottom of the page when you're done.

9. Select the Roles tab to enable and map Labor Override Codes (optional). Enter the corresponding Labor Override Codes for each Role in 7shifts:
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10.
Be sure to click Save before changing locations in the drop-down menu:

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11. Select the Locations tab to enable and map Payroll Export Shop Numbers. Enter the corresponding code for each Location in 7shifts:

 

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12. Be sure to hit Save when you're done.

 

13. Select the Departments tab to enable and map Payroll Export Department Numbers. Enter the corresponding code for each Department in 7shifts:

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14. Be sure to click Save before changing locations in the drop-down menu:

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Preparing your Export File

Before you can run the UKG Time and Attendance export, you'll need to ensure that you've properly approved all punches and closed your timesheet.

1.  In the left navigation bar, select the 'Time Clocking' tab, and the appropriate Pay Period.

2. From there, review and 'Approve' or 'Edit' punches, or choose to 'Approve All.'

3. For multi-Location users, you can also choose to sort by Location and approve punches by Location.

4. Once you've approved all punches, you can close the Timesheet.

To close the Timesheet, select 'Close Timesheet' in the top right corner.

⚠️ For multi-Location users, you can close and export Timesheets on a Location basis.

If you are using this method, be sure to select the correct Location in the 'Location' dropdown before selecting the 'Export' option.

5. After the timesheet has been closed, you can export it by selecting Export > UKG Pro Time and Attendance:

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6. The CSV file will save on your local device. From here, you can now import your payroll data to UKG Pro!

⚠️ Contact your UKG Pro representative if you have questions about this step.
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