Onboarding for Employees

Employee Onboarding is a paperless solution to help your employers collect, track, and store essential employee documents. You can prepare for your first day, in the same app where you manage your schedule, by easily filling out the required documents your manager has sent you.

This article will cover the steps new Employees will need to take to complete their onboarding package and send it to their employer for approval. The steps you will need to follow will depend on if you are accepting your invitation to 7shifts from a desktop or on your mobile device.

🇺🇸 This feature is only available to users in the US.

Complete Your Onboarding Documents

Use the tabs to learn how to complete onboarding documents from the mobile or web app.

Mobile Web

1. First, you will receive an email notification from your employer. This invite email will prompt you to sign in to your new 7shifts account and begin completing your onboarding package.

Tap on Accept Invite to get started.


2. Next, a window will pop up where you can set your password. Alternatively, you can choose to login using your Apple or Google account.


3. Whether you’ve followed the prompts to set your password or used your Apple or Google account, you’ll be immediately taken to the dashboard page of your account.

Tap on the onboarding option.

4. Next, you’ll see the documents within your onboarding package that need filling out. The documents listed will be based on the requirements of your state. Tap on a form to get started.

Only Accounts using 7shifts Payroll will see the Personal Information Form document. You will need to complete this form to be included in payroll.

Screenshot 2023-11-30 at 2.49.05 PM.png

5. Fill out your information. Be sure not to close or reload the app otherwise, your progress may be lost.


6. When you have completed the document, tap on Submit at the bottom of the page.

7. Before this form is sent to your employer, you will see another prompt to confirm. Tap on ‘Submit.’


8. Next, tap on the 'X' in the top left of our screen to return to your onboarding list.

9. Tap on any form to complete them, making sure that the information you have entered is accurate. Once your forms have been submitted, you cannot edit them.

As you progress through your onboarding documents, we'll let you know about the outstanding ones and those that have been completed:

For company documents like handbooks and policies that don’t have forms to fill out, you will need to:

Download the file your employer has shared. You will not be able to submit your document without downloading the file.

(2) Review and checkbox it to acknowledge that you have read the document and understand and agree to its terms.

and (3) sign the document:

Screenshot 2023-11-30 at 3.17.09 PM.png

10. You will see this screen once all of your documents have been submitted. Your employer will review each of these documents before they are finalized.

Screenshot 2023-11-30 at 3.18.44 PM.png

Congratulations, you’ve completed your onboarding package!


Payment Method 

⚠️ Payment Method forms will only be available if your Employer has enabled this feature. If you have more questions about this, please reach out to them directly.
Web Mobile

1. Login to app.7shifts.com. If it's your first time logging in, look for the email notification from your employer and follow the prompts to set up your Account.

2. Click Start or Continue onboarding from the main Dashboard page:

3. Select Payment Method:

4. From the dropdown menu, select your preferred payment method. If you select Direct Deposit, you will be required to fill out your banking information. For example:


5. Click Submit, and you're done with this portion of your Onboarding!

Review Your Onboarding Documents

Once you've completed your onboarding package, you can review your signed and acknowledged documents within your Account:

1.  Click on your profile icon at the top right of the page.

2. Select My Account:


3. Click on the Documents tab.

4. Select a document to open or save it on your local device:

Make Revisions

Your employer may send you a request should any of these documents require your revision. If this is the case, you will receive an email notification.

1. If you received an email notification, click on ‘View Documents’ to begin making any needed changes.


Alternatively, you can sign in to your account and select to continue onboarding.

(On web)


(On mobile)


2. Next, select the document that needs to be updated and resubmitted. This will be indicated in red whether you are on the web or mobile app:

(On web)


(On mobile)


3. The comments regarding your employer’s request will be visible at the top of the page.



4. After you’ve made the required changes, tap Submit.

5. Then hit Submit to confirm once more. After this, your form will be resubmitted and your employer will be notified.




Was this article helpful?
8 out of 23 found this helpful