Compliance, covered

In this webinar, you can learn how to stay compliant on every shift and avoid unnecessary overtime and premium costs using 7shifts. This session walks through connecting your sales and labor data, setting labor targets, configuring compliance settings by location, and reviewing the reports that track it all.

Watch the full recording below, or review the key takeaways.

Key Takeaways

• Connect your POS system or use 7punches to bring sales and labor data into 7shifts. Schedule enforcement helps prevent employees from clocking in too early or too late, which keeps you from paying for extra worked hours.
• The Labor Budget Tool at the bottom of the Schedule shows your labor cost as you build shifts. You can set targets using labor %, sales per labor hour (SPLH), items per labor hour (IPLH), or an hours target. A green background means you're on or under target, and red means you're over.
• The Optimal Labor Tool compares your schedule to past published schedules in the same projected sales range and suggests staffing for each hour of the day. You can find it in the tab beside the Labor Budget Tool.
• Sales forecasts get more accurate as your data grows. With under one month of sales data, 7shifts forecasts four weeks ahead. Seasonal trends are added at about six months, and long-term trends at a full year. When you connect a POS system, 7shifts backfills 90 days of sales data.
• You can set your jurisdiction at the account level or for each location under Company Settings > Labor and Compliance. 7shifts applies overtime rules for that jurisdiction, and you can adjust thresholds and premiums if your area differs slightly.
• Overtime warnings appear on the Schedule when a shift puts an employee into daily or weekly overtime. Admins and Managers also get warnings on the mobile app when an employee is two hours from overtime or already in it. Push notifications and mobile warnings are available on the Pro and Premium plans and require labor data from your POS system or 7punches.
• Advanced labor settings warn you about issues like Clopen shifts, right to rest, predictability pay, and split shifts, along with the estimated premium cost, before you publish. Available settings depend on your jurisdiction.
• Break tracking and alerts are available for California. You can also create custom breaks, enforce them so employees can't clock back in early, and schedule them directly on the shift.
• Minor compliance alerts Managers when a shift exceeds the hours or curfew allowed for a minor. Add school calendars in company settings and make sure employee birthdates are in 7shifts so minors are identified.
• Track results with reports, including Actuals, Labor Variance, Overtime Warnings, and Labor Exceptions. The Labor Exceptions report keeps break exceptions, attestation responses, and punch details in one place if you're ever audited.

Next Steps

Put these tips into practice by setting your jurisdiction in Company Settings > Labor and Compliance, configuring your Labor Budget Tool, or reviewing your integration settings.