View availability and time off history for an inactive employee

Updated

When an employee is deactivated in 7shifts, their availability history and detailed time off history — including approval and submission timestamps — are no longer visible in the Schedule or activity log. Employers who need to review this data for a deactivated employee can temporarily reactivate the employee's profile to access it.

  1. Go to Team and select Employees.
  2. Use the status filter to show Inactive employees and find the employee whose history you need.
  3. Open their profile and reactivate them.
  4. Navigate to Reports and open the Time Off report to view time off history, including approval and submission timestamps.
  5. To view availability history, go to the Schedule or the employee's profile under Availability.
  6. Once you've gathered the information you need, deactivate the employee's profile again.

Note: The Time Off report can be filtered to include inactive employees, but it won't show approval or submission timestamps while the employee is deactivated. Reactivating the profile first gives you access to this detail.

 

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