Sync Your 7shifts Schedule with Google and Apple Calendar

Updated

Sync and integrate your 7shifts schedule and custom events (like Wing night!) to an external calendar such as Google Calendar or Apple's Calendar app. Here are quick steps on how to set it up!

SKIP AHEAD TO:

Google Calendar (Web)
Apple Calendar (Web & Mobile)

Prerequisites

⚠️ Birthdays and work Anniversaries do not sync to external calendars - only manually created events will appear.

⚠️ Your personal 7shifts calendar sync link is unique and should not be shared. Once shared, you cannot revoke or remove access from another person's calendar. 

⚠️ With this sync, the Event data is being pulled by your calendar application or service. 7shifts does not push the Event data; rather, your application requests this information from 7shifts. The frequency of this sync will depend on your calendar application, which may update every 2 hours to 12 hours.

Please refer to the 7shifts web or mobile app ( iOS / Android) for the most current information about your Events.

Google Calendar

⚠️ Due to limitations with the Google Calendar mobile app, calendar sync with Google cannot be enabled directly from the 7shifts mobile app. This feature needs to be set up within your Google account from a web browser or desktop.

Once enabled, you'll be able to see your Events from both a web browser and the Google Calendar mobile app.Log in to the web app.

  1. Head to the Schedule tab > the Tools iconwrench.png >  Calendar Sync :
  2. Use the filters to narrow down the calendar you would like to sync: 
  3. Click the copy icon paperclip.png to copy the calendar URL that you would like to add:
  4. Open your Google Calendar and head to the far left menu.
  5. Next to Other calendars, click on the  +  button:
    othercals (1).png
  6. Select From URL:
    fromurl1 (1).png
  7. Paste the link you copied earlier:
    fromurl of cal (1).png
  8. After clicking Add Calendar, you will see your events on your Google Calendar:
    Screenshot 2024-05-07 at 1.40.37 PM.png
  9. To remove the calendar, hover over the calendar > click the More Options icon > Settings > Unsubscribe. Or, check out Google's help article here.
     

⚠️ To sync your iCal from your Google calendar, go to this link www.google.com/calendar/iphoneselect from your phone.

Here's an interactive video. You can click directly on the tutorial or use the next arrows to navigate through it. 

1. Log in to the webapp and click Schedules

Step 1 image

2. Click Tools

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3. Select Calendar Sync

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4. Use the filters to select the Location you want to sync

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5. Use the filters to select the Department you want to sync

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6. Click the copy icon for the calendar URL you want to add

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7. Open your Gmail calendar and click + next to Other calendars

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8. Click From URL

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9. Click on the URL of calendar field

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10. Press shortcut - Ctrl + v (Windows) or Command + v (Mac) to paste your URL

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11. Click Add calendar

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12. Your calendar events have synced!

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13. Click on the More Options icon next to your 7shifts calendar to access more settings

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14. For example, you can change the event colours or change the calendar name

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15. To remove the calendar, click X next to the calendar name

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16. Click Remove calendar to unsubscribe and remove the events from your Google calendar

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** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/2383951/How-to-Sync-7shifts-to-Google-Calendar

Apple Calendar

Use the tabs below to sync 7shifts to your Apple Calendar app on mobile or web:

Mobile 📱 Web 🖥️
  1. In the 7shifts app, tap the More menu More menu mobile icon in the bottom right corner and select Calendar Sync :

    mobile1.png
  2. At the top of the screen, select the Location you would like to sync.
  3. Tap Sync with Apple Calendar.
  4. Select the calendar that you wish to sync:
    mobile2.png
  5. Tap Subscribe.
  6. Review the customizable options in the Add Subscription Calendar page. When you're ready, tap Add.
  7. Tap Done.
  8. Your Events should now be pulled into your mobile calendar!
    mobilefinal.png
  9. To remove the calendar, tap Calendars > the info button on the calendar > Delete Calendar. Or, check out Apple's steps to delete a calendar here.