Sync Your 7shifts Schedule with Google and Apple Calendar

Updated

Users can sync and integrate 7shifts schedules and custom events into external calendar applications such as Google Calendar or Apple Calendar.

Things To Know

Important: Personal 7shifts calendar sync links are unique and must not be shared. Once a link is shared, access cannot be revoked or removed from an external calendar application.

  • Due to mobile platform limitations, Google Calendar sync cannot be enabled directly from the 7shifts mobile app. This configuration must be performed within a Google account using a web browser or a desktop computer.
  • External calendar applications pull event data from 7shifts rather than receiving data pushed by 7shifts. The synchronization frequency depends entirely on the specific calendar application, which typically updates every 2 to 12 hours.
  • Birthdays and work anniversaries do not sync to external calendars; only manually created events will appear.
  • External calendar applications pull event data from 7shifts rather than receiving data pushed by 7shifts. The synchronization frequency depends entirely on the specific calendar application, which typically updates every 2 to 12 hours.

Google Calendar

Follow these steps to add a 7shifts calendar link to Google Calendar using a web browser or desktop account:

  1. Log in to the 7shifts web app.
  2. Navigate to the Schedule tab, click the Tools icon wrench.png, and select Calendar Sync.
  3. Use the filters to select the specific location and department calendar for synchronization.
  4. Click the copy icon paperclip.png to copy the generated calendar URL.
  5. Open Google Calendar in a web browser and navigate to the far-left menu.
  6. Click the + button located next to Other calendars. 
    othercals (1).png
  7. Select From URL. 
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  8. Paste the copied calendar URL into the provided field. fromurl of cal (1).png
  9. Click Add Calendar to complete the sync and display the events. Screenshot 2024-05-07 at 1.40.37 PM.png

To remove the synced calendar, hover over the calendar name in Google Calendar, click the More Options icon, select Settings, and click Unsubscribe. Additional steps are available via the Google Calendar Help Center.

Note: To sync an iCal configuration from a Google calendar on a mobile device, visit www.google.com/calendar/iphoneselect from the mobile device browser.

1. Log in to the webapp and click Schedules

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2. Click Tools

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3. Select Calendar Sync

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4. Use the filters to select the Location you want to sync

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5. Use the filters to select the Department you want to sync

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6. Click the copy icon for the calendar URL you want to add

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7. Open your Gmail calendar and click + next to Other calendars

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8. Click From URL

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9. Click on the URL of calendar field

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10. Press shortcut - Ctrl + v (Windows) or Command + v (Mac) to paste your URL

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11. Click Add calendar

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12. Your calendar events have synced!

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13. Click on the More Options icon next to your 7shifts calendar to access more settings

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14. For example, you can change the event colours or change the calendar name

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15. To remove the calendar, click X next to the calendar name

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16. Click Remove calendar to unsubscribe and remove the events from your Google calendar

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Apple Calendar

Mobile 📱 Web 🖥️
  1. In the 7shifts mobile app, tap the More menu icon More menu mobile in the bottom-right corner and select Calendar Sync. 
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  2. Tap the filter at the top of the screen to select the specific location for synchronization.
  3. Tap Sync with Apple Calendar.
  4. Select the calendar intended for synchronization. 
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  5. Tap Subscribe.
  6. Review the customizable options on the Add Subscription Calendar screen and tap Add.
  7. Tap Done to verify the sync and import the events. 
    mobilefinal.png
  8. To remove the calendar from a mobile device, tap Calendars, select the information icon next to the relevant calendar, and select Delete Calendar. Detailed instructions are available via the Apple Support Center.

Next Steps

Verify that 7shifts schedule events display correctly in your chosen external calendar application. Monitor the personal calendar app for status updates, or check the 7shifts web or mobile app directly for immediate verification of schedule information.