Form W-2c

Common Reasons an Employee Receives a Corrected W-2c

A corrected W-2 (W-2c), sometimes called a W-2 correction, is issued when specific information on an employee's original W-2 is inaccurate for that tax year. 7shifts Payroll issues a W-2c when an error affects reported earnings, benefit deductions, or the employee's Social Security number (SSN) on the original form.

Common reasons include:

• Gross wages, tips, or other compensation amounts were reported incorrectly.
• Pre-tax or post-tax benefit deductions, such as health insurance or retirement contributions, were misreported.
• The SSN is missing a digit, has digits in the wrong order, or is incorrect.

A W-2c is only needed if the error affects that specific tax year. For example, if an employee updates their SSN in 2025 but the SSN on their 2024 W-2 was correct when it was filed, no 2024 correction is needed.

Reading a W-2c Alongside the Original W-2

The W-2c only shows the boxes that changed, and unchanged boxes are left blank. Employees should use the original W-2 together with the W-2c to get their complete wage and tax details.

When a Corrected W-2c Is Not Required

An incorrect mailing address does not require a W-2c, because address errors don't change the reported tax information or filing status. Employees can still view their W-2 forms digitally in 7shifts. Employees who are unsure whether a correction applies should review their forms with an accountant or tax professional.