Locking Timesheets and Pay Periods

Overview

Lock a pay period to add an extra level of data security and documentation! Before exporting labor data from 7shifts to payroll, a locked pay period can ensure:

  • Labor data does not change post-payroll
  • All paid wages are documented
  • Assistant managers/Managers cannot make changes to punches once payroll prep has been finalized

⚠️ Only Admins have access to lock and unlock a pay period.

⚠️ To access this feature, you must be on the Works plan or higher and using 7punches.

SKIP AHEAD TO:
How to Lock a Pay Period
How to Unlock a Pay Period

How to Lock a Pay Period

  1. Login as an Admin.

  2. In the top navigation bar, select the Time Clocking tab. Once on the Pay Period page, select a pay period:

     



  3. Close all your Timesheets. In the 'Locations' dropdown menu, select 'All Timesheets', and click 'Close All Timesheets':  

  4. Select Lock Timesheet:
    Screen_Shot_2022-10-26_at_12.09.24_PM.png
  5. A lock icon, Screen_Shot_2022-10-26_at_12.18.19_PM.png, will indicate that you've successfully locked your timesheet and no further edits can be made:

    locked.png


How to Unlock a Pay Period

  1. Login as an Admin.

  2. In the top navigation bar, select the Time Clocking tab. Once on the Pay Period page, select a Locked pay period:

     

  3. Select Unlock timesheet:
    Screen_Shot_2022-10-26_at_12.49.10_PM.png
  4. Click OK to acknowledge the warning (letting you know that Assistant Managers/Managers will now be able to reopen the timesheet and make edits):

    Screen_Shot_2022-10-26_at_12.50.51_PM.png

  5. The lock icon, Screen_Shot_2022-10-26_at_12.18.19_PM.png, will disappear to indicate that you've successfully unlocked your timesheet:
    Screen_Shot_2022-10-26_at_12.55.02_PM.png
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