Locking Timesheets and Pay Periods

Overview

Lock a pay period to add an extra level of data security and documentation! Before exporting labor data from 7shifts to payroll, a locked pay period can ensure:

• Labor data does not change post-payroll
• All paid wages are documented
• Assistant managers/Managers cannot make changes to punches once payroll prep has been finalized

How to Lock a Pay Period

1. Login as an Admin.
   
   
2. In the navigation bar, select the Time Clocking tab. Once on the Pay Period page, select a pay period:
   
   

   

   
   
   
3. Close all your Timesheets. In the Locations dropdown menu > select All Timesheets > click Close All Timesheets : 
   
   
   
   
4. Select Lock Timesheet:
   
   
5. A lock icon, , will indicate that you've successfully locked your timesheet and no further edits can be made:
   
   

How to Unlock a Pay Period

1. Login as an Admin.
   
   

2. In the navigation bar, select the Time Clocking tab. Once on the Pay Period page, select a locked pay period:

   
   

   
   
   

3. Select Unlock timesheet:
   
   
4. Click Ok to acknowledge the warning (letting you know that Assistant Managers/Managers will now be able to reopen the timesheet and make edits):
   
   
   
   
5. The lock icon, , will disappear to indicate that you've successfully unlocked your timesheet: